Friday, without Cashwell
4 h 20 m13:00 to 17:20
- 13:00Chasing 9 overdue invoices by email1 h 40 m
- 14:40Matching card spends to receipts1 h 10 m
- 15:50Updating the cash-flow sheet50 m
- 16:40Asking the team for lost receipts40 m
Invoices chase themselves, so your Friday stays free
Cashwell sends polite reminders for every unpaid invoice on a schedule you set, and shows what each team spent on the company cards. Built for agencies and studios of 5 to 40 people.
Cash in this weekWk 42
$13,130collected
- MonBrightside Coffee$4,200Paid
- TueHarrow & Finch$2,750Paid
- WedKiln Studio$6,180Paid
- FriOtter Lane Films$3,400Reminder 2
Kiln Studio paid by cardWed · 11:42
Getting 1,100 agencies and studios paid sooner
Where four hours of every Friday go
Most studio owners we talk to lose the same afternoon each week to the same four jobs. Here is a typical one, and the same Friday on Cashwell.
Friday reviewwith Cashwell
12minutes, all done
- Glance at 3 reminders5 m
- Approve 2 card spends4 m
- Read the cash note3 m
INV-2051 · Marrow Bakery$2,960
- Day −3Friendly heads-upSent
- Day +3Clear nudgeSent
- Day +10Firm reminderToday 09:00
- Day +21A call from youQueued
Harrow & Finch paidThu · 15:06
Chasing
Reminders in your words, on schedule
Pick when reminders go out and how they sound. Cashwell writes each one from your past emails, sends it from your own address and stops the moment the money lands.
ToneFriendlyClearFirm
- Stops the minute it's paid
- Pauses on a disputed invoice
- Hands day 21 back to you
Card spend by teamOct
$9,0104 teams
Design$3,84043%
Development$2,61029%
Production$1,92021%
Receipts in96 / 96
To approve2
vs Sep−8%
Every card spend, sorted by team
Every team gets its own card and limit. Receipts are asked for by text the same day, so month-end never starts with a shoebox.
- A card and a limit per team
- Receipts chased by text
- Over $500 waits for your OK
Setup
Running before your next Friday
No migration project and no accountant on the call. Three steps, and most studios send their first reminder the same afternoon.
40 minmedian time from sign-up to the first reminder sent
-
Step 1 · 10 min
Connect your bank feed
Read-only access through Open Banking. Cashwell sees money arrive and never moves it.
-
Step 2 · 20 min
Bring in open invoices
Sync from Xero, QuickBooks or FreeAgent. Pick a schedule and a tone, then read the first drafts.
-
Step 3 · 10 min
Give each team a card
Virtual cards arrive in their phone wallet. Set a monthly limit and who approves anything above it.
Month-end
Close the month in an hour, not a weekend
Bank lines, receipts and overdue invoices are already sorted, so the close is a check rather than a hunt.
- 0:00Bank lines matched412 of 418 automatic
- 0:15Receipts attached96 spends, none missing
- 0:35Overdue list checked6 invoices · $14,820
- 0:55Close pack sentto Priya, your accountant
How Northpier got its Friday afternoons back
"Fridays used to be invoices and receipts until six. Now Cashwell sends the reminders, I approve two card spends, and I'm out of the studio by four."Maya LindqvistFounder, Northpier Studio · 14 people, Gothenburg
Sample customer story, written for this showcase
- Days to get paid
3817 - Friday finance admin
4 h15 min - Missing receipts a month
230
Pricing
Two plans, priced per studio, not per seat
Starter is free for 14 days with no card. Both plans include unlimited reminders and email support.
Monthly Yearly SAVE 20%
Starter
For studios up to 8 people getting paid on time.
$29/per month
What's included:
- Unlimited reminders
- Three reminder tones
- One bank connection
- Cards for 2 teams
- Friday cash note
- Xero and QuickBooks sync
Studio
For agencies up to 40 people with several teams spending.
$79/per month
Everything in Starter, plus:
- Five bank connections
- Cards for every team
- Approval rules
- Month-end close pack
- Accountant login
- Phone support
More than 40 people?
Multi-entity books, custom approval chains and a named finance specialist for larger agencies.
Questions owners ask first
Straight answers on banks, how reminders sound and where your data lives.
Which banks can Cashwell connect to?
Over 2,400 banks in the UK, EU and US through Open Banking, with read-only access. Cashwell sees payments arrive so it can stop reminders. It can never move money.
Will the reminders sound like a robot?
No. Each one is drafted from your own past emails and sent from your address. You choose friendly, clear or firm per client, and you can read every draft before it goes.
How is our financial data kept safe?
Data is encrypted in transit and at rest, stored in the EU, and never used to train models. Bank access is read-only and you can revoke it in one click.
Does it work with Xero or QuickBooks?
Yes, and FreeAgent too. Invoices sync both ways every 15 minutes, so a payment marked in your books stops the reminders straight away.
What happens when the 14-day trial ends?
Nothing is charged unless you add a card. Reminders pause, your schedules stay saved, and you can export everything as CSV.
Something else on your mind? Ask the Cashwell team
